Tackling tungsten, tin: Choosing tools for conflict mineral reports

Editor's note: This is the second article in a four-part series about how companies can comply with the SEC's new rule on conflict mineral reporting from the Responsible Sourcing Network. The first article provided guidance on how to determine whether a company is required to report, while this piece will discuss systems and tools designed to facilitate the reporting process. Come back to GreenBiz to read the remaining two articles in the series.

Now that the SEC rule for Section 1502 for reporting conflict minerals has been approved, many companies are asking themselves how to know if their products contain tin, tantalum, tungsten, or gold -- the four designated “conflict minerals.” It's actually fairly simple to find out the “ingredients” in a given product (reference a simple cheat sheet here).

But knowing where the mineral ore comes from and under what conditions it was mined is much more complicated. To comply with the new rule, companies will have to determine the source of the four minerals in thousands of components in their products. How can a company achieve this and not be bogged down by required time and detail needed to get the job done?

That's where technology and software come in. Though traceability systems and tools designed to provide transparency and accountability are nothing new -- numerous companies have traced a product's raw materials during well-publicized cases such as E. coli in broccoli, Mad Cow Disease in meat, and Melamine in infant formula -- there are a number of new software solutions coming online that provide companies the tools they need to trace their raw materials through multiple tiers of their supply chains.

Several software solutions utilize a data exchange template developed by members of the Extractives Working Group established by the Electronic Industry Citizenship Coalition (EICC) and the Global e-Sustainability Initiative (GeSI). The Extractives Working Group published the Conflict Minerals Reporting Template tool in 2011 to support the sharing of information relevant to conflict minerals up and down the supply chain. It was created using a basic Microsoft Excel document, is available at no charge, and enables suppliers to utilize one universal reporting template for managing data requests.

“HP helped develop the template in order to improve the accuracy and reliability of information on smelters, and to reduce burden on the supply chain,” says Jay Celorie, Global Program Manager for Conflict Minerals at HP. “The template will advance the goal of sourcing only conflict-free minerals, and HP is encouraged to see so many software companies utilizing this innovative tool.”

In addition, the template leverages the Conflict-Free Smelter Program (CFS), which audits and publicly reports smelters who are only purchasing from “conflict-free” sources. If manufacturers are able to trace their minerals to the list of verified smelters on the CFS website, this information will be able to feed into their SEC disclosure.

In his Huffington Post article, Tim Mohin, Director of Corporate Responsibility at AMD, does a great job of laying out the steps electronic companies are taking to trace their supply chains, engage smelters, and support certified conflict-free mineral sourcing in the DRC to comply with the SEC’s Conflict Mineral Rule 1502.

Photo of conflict-free coltan ore, which is used to make tantalum. Courtesy of Patricia Jurewicz.

Next page: Choosing a software solution